BRAMPTON PUBLIC LIBRARY BOARD MINUTES Tuesday, April 28, 2015 Four Corners Branch 2nd Floor Boardroom 7:00pm PRESENT: R. Bunn (Chair) E. van Belkom C. Hough M. Palleschi C. MacLean P. Waters REGRETS: G. Rodney D. Whillans L. Pearce K. Ladak STAFF: R. Raven, Chief Executive Officer M. Kwok, Executive Assistant to CEO J. Baty, Director IT and Acting Director Service Delivery S. Yates, Director Service Development G. De Prisco, Manager Human Resources Presenters: Cindy Poggiaroni, Manager Collections, Brampton Library Jerome Dawson, Manager Finance, Brampton Library Anna Chan, Account Manager, KPMG Observers: Geraldine Slark, Brampton Library Michael Ben Kathy Hay Frank Lodhar The Chair called the meeting to order at 7:00pm. 1. Approval of the agenda Approval moved by C. MacLean Seconded by M. Palleschi CARRIED 2. Declarations of conflict of interest. E. van Belkom excused himself from the In-Camera section. 3. Presentations a. Zinio demonstration presented by Cindy Poggiaroni, Manager Collections, Brampton Library * C. Poggiaroni provided an overview on the Zinio product and how to log-in / find magazines * available same day as print; there is no check-in required as once downloaded they are part of your personal magazine collection b. 2014 Year End Audited Financial Statements presented by J. Dawson, Manager Finance and A. Chan, Account Manager at KPMG * J. Dawson and A. Chan provided an overview of the audited statements and received questions from the Board members * A. Chan provided an explanation regarding “Materiality” - identification of a variance during the audit that could determine a change in economic decisions * range is 0.5 - 3% of budget Motion to receive the 2014 Year-end Audited Financial Statements Approval moved by M. Palleschi Seconded by C. Hough CARRIED 4. Approval of the Minutes of the Regular Board Meeting for March 24, 2015 Received Approval moved by C. Hough Seconded by E. van Belkom CARRIED 5. Business arising from minutes a. Motion to accept the 2015 Budget Submission to Council Approval moved by P. Waters Seconded by C. MacLean CARRIED 6. Items of Business a. Report of the Chief Executive Officer * R. Raven provided an overview of the CEO Report highlighting: o the expansion of available ebook products to the Archambault French collection which coincided with CBC contacting Brampton Library regarding the availability of French language materials o the work of the library with the City of Brampton Economic Development through the MakerSpace initiative Received Approval moved by C. Hough Seconded by C. MacLean CARRIED b. SOLS Trustee Report * R. Bunn provided an overview of the SOLS meeting which was hosted at the Four Corners branch on Saturday, April 18 o As the first meeting of the new trustees, much of the meeting was orientation o Katrina Doktor, Brampton Library librarian presented partnership information and demonstrations of the MakerSpace for participants * Received Moved by: C. MacLean Seconded by: C. Hough CARRIED 7. Correspondence Items Incoming: a. Email letter from Nathalie Richard re: downtown revitalization and the library’s role in development (March 26, 2015) b. Email letter from Nathalie Richard re: response to R. Bunn’s email letter (March 30, 2015) Outgoing: a. Email response from R. Bunn to the email letter from Nathalie Richard re: downtown revitalization and the library’s role in development (March 30, 2015) 8. Farewell to departing Board members * R. Bunn recognized the departing members of the board * thanked them for their years of dedicated service and participation in ongoing events Motion to move to In-Camera meeting moved by C. MacLean Seconded by M. Palleschi CARRIED 9. In-Camera: Closed Meeting Motion to move In-Camera for the purpose of discussing issues pertaining to an identifiable individual. Meeting Adjourned – 8:15pm Motion to move to adjourn regular meeting moved by M. Palleschi Seconded by P. Waters CARRIED 10. Future Events Regular Library Board Meeting - New Board Trustees Tuesday May 26, 2015 7:00 p.m. Roger Bunn, Chair May 26, 2015 Rebecca Raven, Secretary-Treasurer Date of approval