BRAMPTON PUBLIC LIBRARY BOARD

Our Mission:
Brampton Library enriches the lives of Brampton residents by promoting literacy, and by providing access to recreational materials and information in a welcoming environment that fosters connections with others and the community

Regular Meeting Tuesday December 8, 2015 
Aria Bistro & Lounge 
Meeting: 6:00pm 
Dinner: 7:00pm

MINUTES

PRESENT:
P. Waters (Chair)
J. Massey-Singh (Vice-Chair)
D. Whillans (arr: 7:10pm)
C. Phung
M. Ben
K. Ladak
R. Bunn
K. Hay
J. Awde
M. Palleschi (arr: 7:10pm)

STAFF:
R. Raven, Chief Executive Officer
J. Baty, Director Information and Innovation
R. Jones, Director Service Delivery
S. Yates, Director Service Development
J. Dawson, Manager Finance
G. De Prisco, Manager Human Resources
M. Kwok, Executive Assistant to CEO

Convened: 6:05pm

1. Approval of the agenda
Approval moved by J. Awde
Seconded by M. Ben
CARRIED

2. Declarations of conflict of interest
None

3. Approval of the minutes of the Regular Board Meeting, November 24, 2015
Approval moved by R. Bunn
Seconded by K. Hay
CARRIED

4. Items of Business
a) Report of the Chief Executive Officer
* R. Raven announced that this would be S. Yate’s last meeting and that there is a good candidate pool internally and externally for her replacement
* Ontario Library Association (OLA) Awards Gala will be held on Thursday, January 28 – are any of the board members interested in attending*
* Michael Ben expressed interest in attending
* Final registration for the Ontario Library Association (OLA) Boot Camp on Saturday, January 30 are due; advise M. Kwok if interested in participating
* B. Jones, Director of Service Deliver has been named the Ontario Library Association (OLA) Librarian of the Year
* G. De Prisco will be on maternity leave as of April 2016 and that we are in the process of hiring a contract Human Resources Manager
* City of Brampton passed the budget as presented
* Thank you to all members of the board and staff who attended the presentation to council
* P. Waters provided some feedback from G. Miles regarding what does the Library want and need to be great
Approval moved by K. Ladak
Seconded by C. Phung
CARRIED
b) 2016 Meeting Schedule
Received
c) Agenda Topics: January - June 2016
* M. Ben recommended risk management and business continuity planning be added to the topics
* P. Waters provided some background on where the library currently stands and recommends that we have a conversation regarding the ‘binder’ in a later meeting
* R. Raven advised that BL has asked for presentations to review insurance and other risk topics
d) Nomination Committee for 2016 Library Board Executive
* Board members agreed that the establishment of a Nomination Committee would help facilitate the elections each year and accepted the proposed procedures
* Nomination Committee volunteers are: J. Awde, K. Ladak, K. Hay, C. Phung
Motion to move In-Camera
Approval moved by K. Ladak
Seconded by R. Bunn
CARRIED
In-Camera: Closed Meeting
Motion to move In-Camera for the purpose of discussing issues pertaining to an identifiable individual.
Meeting Adjourned: 6:30pm
Approval moved by K. Hay
Seconded by M. Ben
CARRIED

5. Future Events
Regular Meeting
Date: January 26, 2016
Time: 7:00pm
Location: Four Corners Branch, 2nd Floor Boardroom
Regular Meeting
Date: February 23, 2016
Time: 7:00pm
Location: Mount Pleasant Village Program Room