BRAMPTON PUBLIC LIBRARY BOARD
MINUTES

Tuesday, January 27, 2015
Four Corners Library, 2nd Floor Boardroom

PRESENT:
R. Bunn (Chair)
K. Ladak
C. Hough
E. van Belkom
C. MacLean
P. Waters
M. Palleschi
D. Whillans

REGRETS:
G. Rodney
L. Pearce

STAFF:
R. Raven, Chief Executive Officer
M. Kwok, Executive Assistant
J. Baty, Director IT & Service Delivery
S. Yates, Director Service Development

VISITORS:
J. Dawson, Manager Finance, Brampton Library

The Chair called the meeting to order at 7:00pm.

R. Bunn introduced and welcomed new board members Councillor Michael Palleschi and Councillor Doug Whillans to the Library Board.

1. Approval of the agenda
Approval moved by C. MacLean
Seconded by P. Waters
CARRIED

2. Declarations of conflict of interest.
None

3. Approval of the Minutes of the Regular Board Meeting for December 16, 2014
Approval moved by K. Ladak
Seconded by C. MacLean
CARRIED

4. Business arising from minutes
a. By-law Change re: Library Board Composition (November 2014)
* Received

5. Items of Business
a. Report of the Chief Executive Officer
* R. Raven provided an overview of the contents from the CEO report
* The Board expressed concern about the shrinking physical collection and the impact this may have on the physical space
* R. Raven advised that libraries are evolving into a collaborative community space which include areas for learning and flexible space for groups and indicated that physical space requirements will increase as these services evolve and expand
* A card was provided to the board to acknowledge Branch Manager David Hill’s retirement in February
* Board members discussed options for items that are weeded out of the Library’s collections.
* Board members agreed with the staff’s decision to suspend the Inspirations program and review options to reinvent a better program
* Received
Approval moved by C. Hough
Seconded by M. Palleschi
CARRIED
b. Resolution to postpone elections
* Received
Moved by: C. MacLean
Seconded by: P. Waters
CARRIED
c. Resolution re: naming of Springdale – instruction to COB
Received
Moved by: K. Ladak
Seconded by: M. Palleschi
CARRIED
d. 2015 Budget Presentation Timetable and Overview
* J. Dawson, Manager Finance provided an overview of the timetable and expectations from City of Brampton pertaining to the 2015 Brampton Library budget submission
* Received
Approval moved by P. Waters
Seconded by K. Ladak
CARRIED
e. Federation of Ontario Public Libraries (FOPL): Chief Executives of Large Urban Public Libraries (CELUPL) Report
* Received
f. FOPL proxy vote
Received
Moved by: K. Ladak
Seconded by: C. MacLean
CARRIED
g. OLA Trustee attendance and requirements
* R. Raven provided the entrance pass for registered participants for the OLA Bootcamp being held on January 31
* A summary report will be provided to Board members at the February 24 meeting

6. Information Items
a. City of Brampton media release: New Arduino technology available at Brampton’s MakerSpace Creative Hub
b. Brampton Guardian article: Citizen Committee Recruitment Ad
c. Southern Ontario Library System (SOLS): Spotlight on Ontario Public Libraries - What you need to know as a Municipal Councillor

7. In Camera – Closed Meeting at 8:00 pm Motion to move In-Camera for the purpose of discussing issues related to labour relations or employee negotiations.
Motion to move to In Camera meeting moved by C. MacLean
Seconded by C. Hough
CARRIED
Meeting Adjourned – 9:10pm
Motion to move to adjourn regular meeting moved by C. Hough
Seconded by D. Whillans
CARRIED

8. Future Events
Date and time of upcoming meetings:
Regular Meeting
Tuesday, February 24, 2015
7:00pm
Four Corners Branch
2nd Floor Boardroom
Regular Meeting
Tuesday, March 24, 2015
7:00pm
Four Corners Branch
2nd Floor Boardroom
Roger Bunn, Chair
February 24, 2015
Rebecca Raven, Secretary-Treasurer Date of approval