BRAMPTON PUBLIC LIBRARY BOARD MINUTES Tuesday, March 24, 2015 Gore Meadows Branch Youth Lounge 6:00pm PRESENT: R. Bunn (Chair) K. Ladak C. Hough E. van Belkom C. MacLean P. Waters L. Pearce M. Palleschi (arrived 6:50pm) REGRETS: G. Rodney D. Whillans STAFF: R. Raven, Chief Executive Officer M. Kwok, Executive Assistant to CEO S. Yates, Director Service Development G. De Prisco, Manager Human Resources The Chair called the meeting to order at 6:05pm. 1. Approval of the agenda Approval moved by C. Hough Seconded by C. MacLean CARRIED 2. Declarations of conflict of interest. None 3. Approval of the Minutes of the Regular Board Meeting for February 24, 2015 Received Approval moved by C. MacLean Seconded by C. Hough CARRIED 4. Items of Business a. Report of the Chief Executive Officer * R. Raven introduced Gina De Prisco as the new Manager of Human Resourses o She also advised that the part time Human Resources Adviser has resigned to pursue a full time opportunity in the private sector. * She then provided an overview of the CEO Report including a follow-up on Family Day. The library will move forward with increased advertising and marketing for Family Day 2016 and endeavour to make the library a destination location with feature programming at key locations. * The official report from the library’s auditors (KPMG) will be provided to the board as soon as it becomes available. o Board members would like to receive more information regarding what is audited in addition to the accounting records o They would also like to have a more fulsome discussion when all new board members convene regarding asking that a more indepth investigation in different accounting areas each year * R. Raven advised that there will be a comprehensive internal audit conducted by the City of Brampton in the upcoming year. Received Approval moved by K. Ladak Seconded by P. Waters CARRIED b. 2015 Budget Request to the City of Brampton * R. Raven advised that the Brampton Library budget will be presented to City of Brampton Council on Monday, March 30 at 6:30pm o She encouraged Library Board members to attend if possible o She read through the presentation speaker notes * The board recommended removing Toronto from future comparators to show a more true and dynamic difference between like libraries * Received Moved by: L. Pearce Seconded by: K. Ladak CARRIED 5. Information Items a. Media release from Calgary Public Library re: Creating the World’s Best Public Library (January 2, 2015) Meeting Adjourned – 6:50pm Motion to move to adjourn regular meeting moved by M. Palleschi Seconded by C. MacLean CARRIED 6. Future Events Budget presentation to Budget Committee of Council Monday, March 30, 2015 6:30pm Regular Board Meeting Tuesday, April 28, 2015 Four Corners Branch 2nd Floor Boardroom 7:00pm Roger Bunn, Chair April 28, 2015 Rebecca Raven, Secretary-Treasurer Date of approval