MINUTES Tuesday, September 22, 2015 Four Corners Branch 2nd Floor Boardroom 7:00pm PRESENT: P. Waters (Chair) K. Ladak M. Palleschi C. Phung M. Ben J. Massey-Singh R. Bunn J. Awde REGRETS: D. Whillans K. Hay STAFF: R. Raven, Chief Executive Officer R. Jones, Director Service Delivery G. De Prisco, Manager Human Resources J. Dawson, Manager Finance J. Mandal, Branch Manager – Cyril Clark The Chair called the meeting to order at 7:00pm. 1) Approval of the Agenda for September 22, 2015 a) Additions: i) Motion to amend the Library Board By-laws to 7f) ii) Letter from Peter Fay, City Clerk, City of Brampton to 7g) Approval moved by R. Bunn Seconded by K. Ladak CARRIED 2) Declarations of conflict of interest None 3) Approval of the minutes of the Regular Board Meeting, June 23, 2015: Approved by R. Bunn Seconded by M. Ben CARRIED 4) Business of arising from the minutes a) Statistical information follow-up: Zinio * R. Jones provided update informing the group on customer adoption, device compatibility and functionality Approved by K. Ladak Seconded by J. Massey-Singh CARRIED 5) Items of Business: a) Report of the Chief Executive Officer * R. Raven provided an overview of the CEO report Approved by K. Ladak Seconded by J. Massey-Singh CARRIED b) Strategic Plan Update: * R. Raven reviewed Strategic Plan accomplishments based on the five tenets and six aspirational vision statements. * Board members discussed exploring opportunities for marketing initiatives. * Board members encouraged exploration and opportunities to shared services/efficiencies with the City of Brampton c) Q2 Financials: * J. Dawson provided an overview of the quarterly financial statements for period of April 1, 2015- June 30th, 2015. Reviewed attached report * A correction to the date on the cover report was identified and noted. Approved moved by R. Bunn Seconded by M. Palleschi CARRIED d) Q2 Statistical Report * R. Raven reviewed January to June 2015 year-to-date statistics and noted that door counts and circulation are declining * Number of programs have decreased slightly but attendance has increased * R. Jones advised re: industry move away from output measures to outcome measures – what value do we add * Board members discussed eBook pricing and availability and growth opportunities Approved moved by M. Ben Seconded by K. Ladak Carried e) Southern Ontario Library Services (SOLS) Trustee Meeting * The next meeting will be Saturday November 7, 2015 Grimsby Public Library, 10am to 1pm * J. Massey-Singh volunteered to attend f) Motion: Amendment to the Library Board By-laws * R. Bunn presented a motion to amend the Board bylaw to include the positions of the Chair, Vice-Chair and Past Chair, and that the Vice Chair be considered the Chair Elect for the following year. Motion: That Brampton Library Board amend the Library Board By-Laws to create and executive consisting of the Chair, the Vice-Chair, and the Past Chair, and that the Vice-Chair be considered the Chair Elect for the following year. This change would take place in the next year’s January election following its adoption. Moved by R. Bunn Seconded by J. Massey-Singh * The Board discussed the merits of mentorship and continuity of key players * Discussed investigating a longer period of time - 4 year term versus 1 year term * R. Raven to contact Peter Fay, City Clerk, City of Brampton for clarification * A recommendation was made to defer a decision regarding approval of the motion to the next Library Board meeting Recommendation to defer vote on the motion to the next meeting moved by M. Palleschi Seconded by J. Awde Carried g) Request to move next meeting to October 20, 2015: * Received letter from City Clerk office requesting to move the next Board meeting from October 27, 2015 to October 20, 2015 * Request made due to LRT Project consideration * Decision to move Board meeting to October 20, 2015 at MPV * All members can attend except J. Awde 6) Board Education: a) Municipal World magazine article: Public Library Staff: Champions and facilitators of local culture b) Facing the Future - Ken Roberts: http://www.keepandshare.com/doc/7574615/facing-the-future-a-report-on-the-future-of-libraries-for-the-province-of-british-columbia-copy-pdf*da=y 7) Information Items: a) Brampton Library Management Group-reviewed photos attached b) Globe and Mail article: How libraries are getting bright, loud and friendly Motion to move to adjourn meeting moved by J. Massey-Singh Seconded by M. Ben CARRIED Meeting Adjourned – 8:40pm 8) Future Events Regular Meeting Date: Tuesday, October 20, 2015 Time: 7:00pm Location: Mount Pleasant Village Branch Staff Day Breakfast & Service Awards Date: Wednesday, November 11, 2015 Time: 8:30 - 9:30 a.m. Location: Gore Meadows Community Rooms 2 & 3 * Board members are invited to join for breakfast and the Staff Service Awards Regular Meeting Date: Tuesday, November 24, 2015 Time: 7:00pm Location: Four Corners Board Room Patty Waters, Chair Rebecca Raven, Secretary-Treasurer October 20, 2015 Date of approval