Minutes
Brampton Library Board

April 26, 2016
7:00pm – 9:00pm
Four Corners Branch - 2nd Floor Boardroom

PRESENT:
P. Waters (Chair)
J. Massey-Singh (Vice-Chair)
J. Awde
K. Ladak
R. Bunn
K. Hay
C. Phung
M. Ben

REGRETS:
J. Massey-Singh
D. Whillans

STAFF:
R. Raven, Chief Executive Officer
R. Jones, Director Service Delivery
J. Baty, Director Innovation & Technology
J. Andrews-Jotham, Director Community Engagement & Partnerships
J. Dawson, Manager Finance
C. Elston-Ryder, Manager Human Resources
M. Kwok, Executive Assistant to CEO

OBSERVERS:
S. Bartoletta, Branch Manager, Gore Meadows

1. Call to Order: 7:00
* R. Raven welcomed C. Elston-Ryder, Interim Human Resources Manager and J. Andrews-Jotham, Director Customer Engagement & Partnerships
* R. Raven congratulated R. Jones for her award from the Canadian Library Association for Outstanding Service to Librarianship

2. Approval of Agenda
Approval moved by M. Ben
Seconded by K. Hay
CARRIED

3. Declarations of conflict of interest
None

4. Adoption of Minutes from March 22, 2016
Approval moved by R. Bunn
Seconded by K. Ladak
CARRIED

5. Presentation
a. Audited 2015 Financial Statements – presented by Anna Chan, Account Manager, KPMG & Jerome Dawson, Finance Manager, Brampton Library
* J. Dawson introduced A. Chan and provided an overview and explanations for the 2015 Draft audited statements
Approval moved by M. Palleschi
Seconded by K. Ladak
CARRIED

6. Board Education
a. Divisional Overview: Service Delivery
* R. Jones provided an overview of the goals for the branches for 2016 and noted that a report on outcome measures would be provided at the May Board meeting
* K. Ladak confirmed the age restrictions for study halls and the hours open

7. Consent Agenda
a. Report of the Chief Executive Officer
Approval moved by J. Awde
Seconded by K. Hay
CARRIED

8. New Business
a. Strategic Planning and Communications
i. Overview & Meeting dates
* R. Raven provided an explanation of the Strategic Planning process for the next few months
* There will be updates at most Board meetings
* Asked for Board members to reserve September 27 and October 1 for Strategic Planning meetings
* Final draft will be provided to the Board for approval at the October meeting
* The approved Plan will be rolled out at Staff Day on November 11
* K. Ladak - liked high level of Edmonton; liked Los Angeles
* R. Raven feels that they are a bit too operational and would like to see a more aspirational plan
* K. Ladak agreed that we would benefit from a more flexible operating plan
ii. Links to Strategic Plan examples:
* Edmonton Public Library
* Surrey Libraries
* Los Angeles Public Library
* Cuyahoga Library
b. Peel Region Trustee Meeting – July 13, 6:30pm at Four Corners
* K. Ladak would like to have the meeting at one of the other branches; recommended Gore Meadows program room as the meeting room
* R. Raven emphasized that the MakerSpace partnership is very strong
* P. Waters asked what the agenda should contain
* R. Raven advised that R. Vespa recommended that a set of topics be provided by Board members to encourage discussion
* Board members can email suggested topics to the CEO
* K. Ladak asked if other library systems allowed non-residents to get a library card without fees and are stats available for discussion
* J. Baty advised that the details of the circulation might be a challenge
* M. Ben asked about the membership card renewal policies
* R. Raven advised that this policy and process is being reviewed and will be brought back to the board at a future meeting
c. SOLS Update
* R. Bunn provided an overview of the SOLS Trustee Meeting
* R. Bunn advised that R. Raven is working hard to promote Brampton Library
* Cambridge Library moved to Idea Exchange and moved away from the traditional Library name
* Potential for Library Board mini boot camps for new trustees
* Mentioned that the Halton Hills cards are made of wood
* Cycling for Libraries
* Next meeting proposed for November 5 in Hamilton - TBD
* R. Raven offered to set up a tour of the Waterdown branch library who used the same architect as Springdale

9. Executive Session (formerly In-Camera): 8:25pm
Approval moved by R. Bunn
Seconded by M. Palleschi
CARRIED
Note: A separate package containing pertinent support documentation will be delivered in hardcopy to Board Members.
a. Minutes of Executive Session – February 23, 2016
b. Personal matters about an identifiable individual

10. Information Items
a. Sheridan College President’s Report re: Pages 21, 22 Creative campus extended

11. Adjournment: 9:05pm

12. Upcoming Meetings:
Meetings are held at Four Corners Branch in the 2nd Floor Boardroom unless otherwise specified below:
Tuesday, May 24, 2016
Tuesday, June 28, 2016 – Cyril Clark, Program Room