MINUTES
Brampton Library Board

Tuesday, November 22, 2016
7:00pm – 9:00pm
Four Corners Branch
2nd Floor Boardroom

PRESENT:
P. Waters (Chair)
J. Massey-Singh (Vice-Chair)
J. Awde
K. Ladak
R. Bunn
K. Hay
C. Phung
M. Ben

REGRETS:
D. Whillans
M. Palleschi
R. Raven, Chief Executive Officer

STAFF:
R. Jones, Director Service Delivery
J. Andrews-Jotham, Director Customer Engagement & Partnerships
J. Dawson, Manager Finance
C. Elston-Ryder, Manager Human Resources
M. Kwok, Executive Assistant to CEO

GUESTS:
L. Lipson, Branch Manager, Mount Pleasant Village
K. Alatsas, Manager, Child & Youth Services
Allison Clarke, Brampton Library Co-op Student

1. Call to Order – 7:00pm

2. Approval of Agenda
Approval moved by J. Massey-Singh
Seconded by K. Ladak
CARRIED

3. Declarations of conflict of interest
* None

4. Adoption of Minutes - October 25, 2016
* Received
Approval moved by K. Hay
Seconded by R. Bunn
CARRIED

5. Items Arising from Minutes
a. SOLS TC2 Fall Agenda
* J. Massey-Singh provided a verbal update with a written overview to be emailed out following the meeting
* SOLS is moving away from LearnHQ to a new product which will be launched in 2017
* FOPL is encouraging the Prime Minister’s Office to initiate a national reading challenge
* He shared the process Brampton Library used to develop the new Strategic Plan
* The spring trustee meeting will be held at the newly renovated Mississauga Meadowvale branch library
b. Follow-up re: Strategic Plan & Visual Identity Presentation to Council – November 9, 2016
* The presentation was very well received and Council provided a very supportive response
c. Strategic Plan Approval – deferred to December Board meeting
* Agreed
d. After Hours Study Hall Advertising – verbal update
* Received
e. Information re: Relationship between Mount Pleasant Village, Peel School Board & Library
* Received

6. Board Education
a. Project Outcome: Year in Review - 2016 Report
* Received

7. Consent Agenda
a. Report of the Chief Executive Officer
* Received
Approval moved by R. Bunn
Seconded by K. Ladak
CARRIED

8. New Business
a. 2017 Operational Plan
* R. Jones explained that the operational goals relate directly to the new Strategic Plan; the Plan identified potential barriers and the actions needed to eliminate them; these actions form the operational goals we need to address in Years 1 & 2 of the new Strategic Plan
* In response to C. Phung’s inquiry about a social media plan to increase Brampton Library visibility and membership, R. Jones confirmed that an updated strategy is included in the plan for the visual rollout of the new corporate identity
* M. Ben asked about blocked cards due to overdue fines and requested a report for blocked cards by neighbourhood development area and age groups; he recommended an amnesty for fines to get people back into the library
* R. Jones advised that the staff feel very responsible for fines and that they work diligently with customers to find a solution to reduce fines to below the benchmark for blocking; she also advised that there would be a “Fines for Food” drive in February 2017
* Received
Approval moved by J. Awde
Seconded by K. Hay
CARRIED
b. 3rd Quarter Financial Statements
* K. Ladak confirmed with J. Dawson that the overage in Media Support would be adjusted at the end of the fiscal year
* Received
Approval moved by K. Ladak
Seconded by J. Massey-Singh
CARRIED
c. Board Motion - Holiday Closures
* Received
Approval moved by R. Bunn
Seconded by J. Awde
CARRIED
d. Nominating Committee for January Board Elections
* The nominating committee will comprise of C. Phung, K. Hay, J. Massey-Singh, K. Ladak
e. OLA SuperConference: Library Board Bootcamp – Saturday, February 4, 2017
* Board members were asked to provide a response by Friday, December 2, 2016
f. City of Brampton Budget Survey
* Received

9. Information Items
a. Quill and Quire Article re: Library Archives Canada is Ready to (re)Meet Its Public
* Received

10. Question Period
a. Library Board evaluation follow-up
* J. Massey-Singh advised that he will follow-up regarding options for board evaluations and report back
Move to Executive Session: 8:05pm
Moved by M. Ben
Seconded by K. Ladak

11. Executive Session (formerly In-Camera)
a. Approval of Minutes – October 25, 2016
b. Discussion pertaining to personal matters about identifiable individuals
Note: A separate package containing pertinent support documentation will be delivered in to Board Members.

12. Adjournment – 9:10pm
Meeting adjournment by K. Ladak
Seconded by K. Hay
CARRIED

13. Upcoming Meetings:
Meetings are held at Four Corners Branch in the 2nd Floor Boardroom unless otherwise specified below:
December 13, 2016 (Aria Bistro & Lounge)
January 24, 2017
February 28, 2017
March 28, 2017