MINUTES Brampton Library Board Tuesday, January 24, 2017 7:00pm – 9:00pm Four Corners Branch 2 nd Floor Boardroom PRESENT: P. Waters J. Massey-Singh (Chair) R. Bunn K. Hay (Vice-Chair) C. Phung M. Ben D. Whillans J. Awde K. Ladak M. Palleschi STAFF: R. Raven, Chief Executive Officer J. Baty, Director Innovation & Technology R. Jones, Director Branch & Neighbourhood Services J. Andrews-Jotham, Director Customer Engagement & Partnerships C. Elston-Ryder, Manager Human Resources M. Kwok, Executive Assistant to CEO GUESTS: S. Bartoletta, Branch Manager Springdale L. Lipson, Branch Manager Mount Pleasant Village 1. Call to Order - 7:00pm 2. Approval of Agenda Approval moved by M. Ben Seconded by M. Palleschi CARRIED 3. Declarations of conflict of interest * None 4. Election of Board Officers * R. Raven, CEO assumed the position of Chair for the election of the Chair and Vice-Chair and called for the Nominations Committee to provide their recommendations for: a. Chair * The committee nominated J. Massey-Singh who accepted the nomination after consulting with current Chair P. Waters * R. Raven called for additional nominations from the floor three times then closed nominations * M. Palleschi moved to close nominations * J. Massey-Singh was acclaimed to the position of Chair for 2017 b. Vice-Chair * The committee nominated K. Hay who accepted the nomination * R. Raven called for additional nominations from the floor three times then closed nominations * K. Hay was acclaimed to the position of Vice-Chair for 2017 * R. Raven expressed profound appreciation for the work and advocacy P. Waters contributed during her past 2 terms as Chair * The Chair was then assumed by J. Massey-Singh for the remaining duration of the meeting 5. Adoption of – December 13, 2016 * Received Adoption moved by M. Palleschi Seconded by K. Hay CARRIED 6. Business Arising from previous meetings a. Blocked cards report * Received b. Visual Identity Roll-out Update * Received c. Chinguacousy Renovation Update * Received * The board members questioned what became of the old shelving * Old shelving becomes the property of the constructor and is disposed of with a metal recycling company 7. Consent Agenda * M. Palleschi recommended that the Consent Agenda be moved to #3 on Library Board Agendas moving forward * Consent Agenda items will be received as is with no discussion unless there are items in question, comment or concern from reports within the Consent Agenda * These items will be pulled for discussion under New Business * Board members agreed to the recommendation a. Report of the Chief Executive Officer * Received * Board members requested more information regarding the process and progress of opening the University in Brampton * R. Raven and J. Massey-Singh advised that University Panel is working to compile information from all sectors to build support and initial conversations with Universities * expressions of interest have been posted and the province will decide what university is most appropriate and will develop a shortlist; * the shortlisted candidates will then work with the community to formalize their presentation / application; * the community can offer contributions to the decision based on strengths but the province will have final decision * criteria for submission has been updated which has increased interest from universities; * the new university curriculum must be based on a STEAM education stream (Science, Technology, Engineering, Arts, Math) Approval moved by J. Awde Seconded by M. Palleschi CARRIED b. Memorandum from City of Brampton re: Approval of Operating & Capital Budgets * Received NOTE: M. Palleschi requested that In-Camera portion of the meeting be moved to prior to discussions of New Business. Observers and Senior Management Team were excused and did not return when the open portion of the meeting re-convened. 8. New Business a. CEO Review Committee * The CEO Review Committee will consist of J. Massey-Singh, P. Waters, K. Ladak and C. Phung * Review documentation will be provided prior to the Committee meeting b. First Nation Sponsorship Opportunity * Received * R. Bunn requested that there is follow-up information provided regarding the number of libraries that will be funded and if there is a shortfall in funding * Board members would like more information regarding the opportunity to develop relationships with the sponsored library c. Springdale Name and Park Commemoration * Received * Board members requested confirmation regarding the funding and process behind the naming of the park , memorial and library branch * The Board discussed the inclusion of a Komagata Maru memorial at the Springdale site * The Board endorses the name of the branch as the “Springdale Branch Library” Approval moved by R. Bunn Seconded by M. Ben CARRIED 9. Information Items a. Brampton Connections re: December 2016 edition i. Page 1: Next Steps to a Brampton University ii. Page 2: Why are YOU a Toastmaster – featuring Michael Georgie, Brampton Library Facilities Manager * Received b. Globe and Mail article re: As 2016 crashed in flames, libraries were the last good place * Received 10. Executive Session (formerly In-Camera) Note: A separate package containing pertinent support documentation will be delivered in hardcopy to Board Members. a. Approval of b. Discussion of matters pertaining to personnel policies Move to Executive Session: 7:25pm Moved by M. Palleschi Seconded by K. Hay Move out of Executive Session: 7:35pm 11. Open Forum: a. 25% of staff will be attending at least one day of OLA b. almost a dozen presenters from BL at OLA 12. Adjournment - 8:00pm Adjournment moved by K. Ladak Seconded by D. Whillans CARRIED 13. Upcoming Meetings: Meetings are held at Four Corners Branch in the 2 nd Floor Boardroom unless otherwise specified below: Tuesday, February 28, 2017 Tuesday, March 28, 2017 Tuesday, April 25, 2017 Tuesday, May 23, 2017 Tuesday, June 27, 2017 Tuesday, September 26, 2017 Tuesday, October 24, 2017 Tuesday, November 28, 2017 December (TBD) Jaipaul Massey-Singh Rebecca Raven Chair Secretary / Treasurer