MINUTES
Brampton Library Board
Tuesday, March 28, 2017
7:00pm – 9:00pm
Four Corners Branch
2 nd Floor Room

PRESENT: K. Hay (Vice-Chair) J. Awde
K. Ladak R. Bunn
D. Whillans M. Palleschi
M. Ben C. Phung

REGRETS: P. Waters J. Massey-Singh

STAFF: R. Raven, Chief Executive Officer
J. Andrews-Jotham, Director Customer Engagement & Partnerships
C. Elston-Ryder, Manager Human Resources
J. Baty, Director Technology & Innovation
J. Dawson, Manager Finance
M. Kwok, Executive Assistant to CEO

GUESTS: Eric Pulnicki, Senior Manager, Emerging Technologies for City of Brampton

1. Call to Order: 7:00pm

2. Approval of Agenda:
Approval moved by M. Palleschi
Seconded by J. Awde
CARRIED

3. Declarations of conflict of interest
* None

4. Adoption of Minutes from February 28, 2017
* Received
Approval moved by D. Whillans
Seconded by R. Bunn
CARRIED

5. Items Arising from Minutes
a. First Nations Sponsorship Listing
* Received
b. Benchmarking Report – ad hoc committee
* The following members will comprise the Benchmarking Ad Hoc Committee:
* J. Massey-Singh, J. Awde, K. Ladak, M. Ben

6. Presentations
a. MOU with City of Brampton: IT Update – J. Baty, Director Innovation & Technology and E.
Pulnicki, Senior Manager, Emerging Technologies for City of Brampton
* Received
b. Year-end Financial Status Report – J. Dawson, Manager Finance
* Received
* Motion to accept Year-end Financial Statements
Approval moved by M. Palleschi
Seconded by M. Ben
CARRIED
* The Board requested a report be provided regarding:
* explanation for below average Staffing
* breakdown of debit/credit charges

7. Discussion Items
a. Fines & Fees – 10 minute discussion in preparation for Policy Review
* Board suggestions:
* offset card costs for fines on the use of debit cards for low cost fines
* consider a place for belonging - elimination of fines
¦ very few libraries have pursued this idea
¦ TPL & Surrey have reduced fines on children’s cards
* determine what amount of “Fines & Fees” are overdue fines

8. Consent Agenda
a. Report of the Chief Executive Officer
* Received
Approval moved by R. Bunn
Seconded by D. Whillans
CARRIED

9. New Business
a. Report : Chinguacousy Revitalization Costs Update
* Summary of hiring for Springdale
* 25% increase in staffing
* Decision Days - all non-union staff on board
* 29th - Library Technicians to be interviewed
* 30th - Customer Service Agents (CSA) & Shelvers to be interviewed
* all staff required will be hired and scheduled to start training in early to mid May
* new staff will cover vacations and absences prior to starting at Springdale
* Board members asked how the overage is determined as reasonable and requested a
report back on viability of additional costs for the Chinguacousy renovation
* weekly site meeting with City of Brampton, Brampton Library, General
Contractor and ward99 Architects
* the physical audit of current situation of the building was inaccurate
¦ who did the audit*
¦ who hired the architect*
* recommend a third party Project Manager for future renovation projects
Approval moved by D. Whillans
Seconded by K. Ladak
CARRIED
b. Email re: Tour of Sikh Heritage Museum of Canada; Centre of Learning
* Potential dates for tour:
* April 11 or 18
* The Board asked to investigate April 25 prior to the Board meeting as an option
Move to Executive Session:
Approval moved by J. Awde
Seconded by K. Ladak
CARRIED

10. Executive Session (formerly In-Camera)
Note: A separate package containing pertinent support documentation will be delivered in
hardcopy to Board Members.
a. Approval of Minutes from February 28, 2017

11. Adjournment: 8:35
Approval moved by C. Phung
Seconded by K. Ladak
CARRIED

12. Upcoming Meetings:
Meetings are held at Four Corners Branch in the 2 nd Floor Boardroom unless otherwise specified
below:
Tuesday, April 25, 2017
Tuesday, May 23, 2017
Tuesday, June 27, 2017
Tuesday, September 26, 2017
Tuesday, October 24, 2017
Tuesday, November 28, 2017
December (TBD)
Jaipaul Massey-Singh Rebecca Raven
Library Board Chair Secretary/Treasurer