MINUTES
Brampton Library Board
Tuesday, May 23, 2017
7:00pm – 9:00pm
Four Corners Branch
2 nd Floor Room

PRESENT: J. Massey-Singh (Chair) K. Hay (Vice-Chair)
K. Ladak R. Bunn
P. Waters J. Awde
M. Ben C. Phung

REGRETS: D. Whillans M. Palleschi

STAFF: R. Raven, Chief Executive Officer
J. Baty, Director, Innovation & Technology
J. Andrews-Jotham, Director Customer Engagement & Partnerships
G. DePrisco, Manager Human Resources
J. Dawson, Manager Finance
M. Georgie, Manager Facilities
M. Kwok, Executive Assistant to CEO
L. Lipson, Manager Mount Pleasant Village
Regrets: R. Jones, Director Neighbourhood Services

GUESTS: A. Chan, Senior Manager, KPMG

1. Call to Order: 7:05pm

2. Approval of Agenda
* KPMG requested that #7a) be moved to #5 on the Agenda
Approval moved by M. Ben
Seconded by K. Ladak
CARRIED

3. Declarations of conflict of interest:
* None

4. Adoption of Minutes from April 25, 2017
Approval moved by J. Awde
Seconded by P. Waters
CARRIED

5. Items Arising from Minutes
a. Membership Campaign update
* Received
b. Family Day Recommendation
* Received
* Board members agreed that Brampton Library will produce high visibility programming
on a shorter day
Approval moved by J. Awde
Seconded by M. Ben
CARRIED
c. Delegation Follow-up re: Fines Dispute
* J. Baty provide clarification regarding the communication method the queuing system
used to advise customers of holds, overdues and reminders
* a letter has been prepared by the Board Chair J. Massey-Singh
d. Baby Box Follow-up Report
* Received
* R. Bunn suggested a co-location with Peel Health for classes/seminars
e. SOLS Trustee Meeting Report - verbal update
* Received
* P. Waters, M. Ben and J. Massey-Singh attended the meeting which garnered positive
comments about our Library Board member participation
* Discussion items included a review of funding models for First Nations and public
libraries; not enough breadth in communication; and pursuing Community Hubs

6. Consent Agenda
a. Report of the Chief Executive Officer
* Received
Approval moved by K. Hay
Seconded by P. Waters
CARRIED

7. Presentations
a. Draft Audited 2016 Year-end Financial Statements by Jerome Dawson, Brampton Library
Manager Finance and Ana Chan, KPMG Senior Account Manager
* change Board and Administration to Administration and Board
* J. Dawson & A. Chan clarified Note 9 in the report
* J. Massey-Singh asked if KPMG could make any recommendations that the Board
could empower staff to update
* A. Chan advised that recommendations are made at the time of the
presentation
* They would make special effort to include recommendations in next year’s audit
Approval moved by P. Waters
Seconded by K. Hay
CARRIED
* The Library Board moved to approve KPMG as the official auditors
Approval moved by R. Bunn
Seconded by K. Ladak
CARRIED

8. New Business
a. New Staff Orientation and Training
* Received
* R. Raven provided clarification regarding the positions of Librarians, Technicians and
Customer Service Agents (CSA)
* Board members expressed an interested in receiving similar training & orientation at
the start of each Library Board term

9. Information Items
a. 2017 Brampton Visitor Guide

10. Discussion Items
* P. Waters inquired about Brampton Library plans for Canada150
Move to Executive Session: 8:35pm
Approval moved by J. Awde
Seconded by R. Bunn
CARRIED

10. Executive Session:
a. Approval of Minutes from April 25, 2017

11. Adjournment - 8:40pm
Motion to adjourn meeting move by R. Bunn
Seconded by M. Benn
CARRIED

12. Upcoming Meetings:
Meetings are held at Four Corners Branch in the 2 nd Floor Boardroom unless otherwise specified
below:
Tuesday, June 27, 2017
Tuesday, September 26, 2017
Tuesday, October 24, 2017
Tuesday, November 28, 2017
December (TBD)
Jaipaul Massey-Singh Rebecca Raven
Library Board Chair Secretary/Treasurer